Job Summary
Responsible for coordinating fund raising and marketing events such as the annual Spell Bowl and Scrabble Tournament fund raisers and Sunflower Fair booth, open house, and Arts in the Park marketing events. Tasks would include scheduling the venues, ordering and purchasing supplies, planning menus, decorating, scheduling volunteers, ensuring the events run smoothly, and attending board meetings.
The amount of work time will fluctuate, but it will average out to no more than 25 hours per month over a year’s time. The supervisor is the director of READ La Porte County, Inc.
Primary Responsibilities
- Establish timelines for each event to be approved by the board
- Calculate budgets and make sure they are adhered to
- Adhere to deadlines required by the venues and board
- Aid with soliciting donations for fund raising events
- Book entertainment and speakers when needed
- Select menus and refreshment supplies
- Visit venues to plan event layout and decorations
- Initiate, coordinate and/or participate in all efforts to publicize the events
- Design promotional materials
- Select and negotiate event space
- Secure sponsorships
- Create invitee lists
- Send out invitations and maintain registration lists
- Send out thank you’s after events
- Coordinate event evaluations
- Give reports and updates on activities to the board at each monthly meeting
- Keep an inventory of event materials
- Suggest fundraising and marketing ideas to the board
- Other duties as assigned
For more information, contact Mary Hedge at mhedge8@comcast.net